Why should you organize your meetings externally?

Meetings and workshops are a central part of startups' corporate communication and can significantly influence the success or failure of a project. But do startups know that the location where the meetings or workshops are held plays an equally important role? Coworking spaces offer an ideal environment for this, which goes far beyond the possibilities of a traditional office. Here are 10 reasons why you should hold meetings and workshops in a coworking space:


1. Flexibility in room size and equipment
Whether planning a small, confidential conversation with four or a large presentation in front of over a hundred people — the coworking space offers a variety of different meeting rooms. You can book flexibly depending on group size and needs. In addition, modern technical equipment such as projectors, whiteboards or video conferencing systems is usually available without having to invest in additional technology yourself.

2. Professional atmosphere and equipment
A meeting in your own office can often be interrupted by everyday distractions. Coworking spaces offer a neutral, professional environment that is designed for efficiency and productivity. High-quality furniture, optimal room lighting and a sophisticated ambiance ensure that all participants feel comfortable and can concentrate on the essentials.

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3. Central location and easy accessibility
Coworking spaces are often located in easily accessible, central locations. This makes travel easier for all participants — whether by public transport or by car. Especially for meetings with external partners or customers, choosing a well-connected location is an advantage that increases the willingness to participate and makes the arrival stress-free.

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4. Networking and making new contacts
A coworking space is more than just a workplace — it's a community. You'll meet creative people, startups and companies from a wide range of industries. A meeting in such an environment can open up unexpected networking opportunities. After the official part, you can talk to other coworkers in the coffee bar or in the community area and maybe find the next partner for the project.

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5. Cost-effective and demand-oriented
Using an external meeting room in a coworking space can be significantly cheaper than renting additional office space for meetings or equipping your own meeting rooms. You only pay for the time and space that you actually need and can therefore calculate costs optimally.

“The majority of meeting rooms in corporate offices often remain unused, with an average occupancy rate of just 30-50%. Companies invest considerable resources in spaces that are often empty and therefore leave the potential for more efficient use of space and cost savings unused.”

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6. Creative environment that promotes innovation
Many coworking spaces are deliberately designed to promote creativity and innovation. The architecture, design and working atmosphere are designed to support thought processes and open up new perspectives. This can be particularly helpful when it comes to brainstorming sessions or workshops that require new ideas.

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7. All-round service for stress-free meetings
In coworking spaces, you hardly have to worry about anything. Host service, catering and technical support are available. This makes organization easier, reduces effort and ensures that all participants can concentrate on the meeting without having to worry about small things.

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8. Privacy and discretion
Even though coworking spaces are known as open work environments, they still offer sufficient privacy for sensitive conversations. The meeting rooms are very well soundproofed and ensure that confidential topics do not leak out. This makes them ideal for negotiations, personnel meetings or project meetings.

“Meeting rooms outside of one's own office often offer more privacy and discretion, as sensitive discussions or negotiations take place far away from the regular work environment. External rooms minimize the risk of unwanted eavesdropping by colleagues and create a confidential atmosphere for important meetings.”

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9. Impressive locations for customer meetings
A coworking space with a stylish ambiance and modern spaces can make an impression. When you have a meeting with important customers or partners, choosing a professional, well-equipped location shows appreciation and commitment. It also signals that the startup or company is flexible, dynamic and open to new forms of work.

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10. Get away from the daily routine of the office
Changing the environment can often work wonders. A meeting outside the usual office brings a breath of fresh air and new energy. Participants are often more alert and focused when they leave their usual work environment. This contributes to a more productive and targeted meeting.

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Conclusion: More than just a place for meetings and workshops
Coworking spaces offer a flexible, professional and inspiring environment that traditional meeting rooms often cannot afford. They are ideal for making meetings or workshops more effective, promoting creativity and making new contacts. The advantages, such as high flexibility, extensive services and a central location, make it the perfect choice for teams and companies looking for a modern and professional meeting environment.

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This is a partner blog of Coworking Lounge Tessinerplatz.